FAQ

GENERAL

What is happening at Laurentian?

Laurentian is not bankrupt.  It is insolvent, which means that it has financial challenges that must be addressed in order for it to remain financially viable in the long term.  Laurentian is continuing to operate in the ordinary course pursuant to a court proceeding that it voluntarily commenced under the Companies’ Creditors Arrangement Act (CCAA).  This legislation is specifically designed to allow entities and businesses to fully restructure their operations and emerge as a more financially viable organization. The University, at the direction of the Board, commenced the CCAA proceeding in order to financially and operationally restructure while continuing to operate in all respects.

What is CCAA protection?

The CCAA is a federal statute that gives organizations with severe financial challenges the chance to restructure their financial affairs. This occurs through a formal process under the supervision of a Judge of a highly specialized Court (the “Commercial Court”) and with the assistance of a Court-appointed Monitor (Ernst & Young Inc.) which allows the organization to emerge as a restructured, more financially sustainable operation.

As part of the proceedings, in order to provide stability to restructure, the Court grants a “stay of proceedings” which prevents creditors, such as lenders and suppliers, from taking any action that might disrupt the university’s ability to negotiate and implement its restructuring.

Is Laurentian University closing?

No, that is not the result of commencing a CCAA proceeding. Laurentian will continue its day-to-day operations and it is the intention that for our students, the status quo will continue in the same manner that it has to date. Classes will continue as usual. This proceeding is a platform to allow Laurentian to restructure both operationally and financially.

Is Laurentian University bankrupt? What is insolvency?

No. Insolvency is not the same thing as bankruptcy. When an organization becomes bankrupt (which Laurentian is not), it loses the legal capacity to deal with its assets and a trustee-in-bankruptcy is appointed over those assets with a mandate to, among other things, liquidate the assets and distribute the proceeds of sale to creditors.  Laurentian is insolvent, which means its obligations to its creditors exceed its ability to pay those creditors in the ordinary course.  Laurentian has been operating at a deficit for some time, and that was expected to grow in the coming years if changes were not made.  The CCAA proceeding allows Laurentian the opportunity to restructure its finances and operations. However, it is not bankrupt and Laurentian will remain in possession and control of its assets and in control of the University.

What happens in a CCAA filing?

The primary purpose of the CCAA is to facilitate negotiations leading to a consensual restructuring between the insolvent entity (Laurentian) and its key stakeholders.  It is premised upon negotiations that occur within a particular Court-supervised framework over a compressed time period.

During a CCAA filing, an organization is given time to develop and propose a “Plan of Arrangement or Compromise” under which the financial affairs of the organization are restructured.  During this time, the organization remains in control of its operations. If the Plan of Arrangement is approved, the University implements the plan and emerges from the CCAA proceeding as a successfully restructured entity. Further, the Court appoints a Monitor as an officer of the Court to assist the University with its restructuring efforts during the CCAA process and be an impartial party to provide information to all stakeholders and the Court.

What is the role of the Monitor?

The Monitor is a neutral and impartial third party in a CCAA proceeding, and an “officer of the Court”, which means that it is appointed by the Court and reports to the Court (not to any party).  Generally, the Monitor plays a supervisory and advisory role in the proceeding, and oversees the steps taken by Laurentian and assists it in all respects. Further, the Monitor will file periodic reports with the Court providing an update on the status of the proceeding.

The Monitor also plays an important role in facilitating negotiations with significant stakeholders, such as Laurentian’s employee unions or federated universities.

What is the plan for Laurentian?

The plan will be further developed over the course of the CCAA proceeding, however, a plan is already being formulated to address all aspects of the restructuring. When it is more fully developed, it will be shared with stakeholders. In order for this plan to be successful, difficult decisions and changes will need to be made in order to make Laurentian a financially sustainable University. The issues to be addressed include, among other things:

  1. Reviewing Laurentian’s academic program offerings, so that they better align with programs that students are interested in taking;
  2. Re-evaluating the Federated Universities model;
  3. Reducing Laurentian’s unsustainable expenses, primarily in salaries;
  4. Creating new opportunities for revenue generation; and
  5. Considering all options to address current and long-term indebtedness.
How much money does the University owe and to who?

Laurentian has significant liabilities including its long term debt, accounts payable and related liabilities, certain future employee benefit and pension liabilities and obligations pursuant to deferred contributions. Laurentian’s financial position is set out in its latest audited financial statements as at April 30, 2020, which are always available for review on Laurentian’s website.

As part of the CCAA proceeding, Laurentian will be seeking a comprehensive restructuring of these debts.

    How will this process be funded?

    Since Laurentian is insolvent, it no longer can access its unsecured lines of credit during the CCAA process. Laurentian has obtained new secured interim financing during the CCAA proceeding from a third-party lender in the amount of $25 million, referred to as the debtor-in-possession lender (or DIP Lender). The DIP Lender has agreed to provide funding to the University so that it has the time necessary to negotiate and give effect to its restructuring. This funding will allow Laurentian to continue operating during the process, meet its payment obligations and minimize any disruption to students.

      What will happen if the restructuring is not successful?

      Laurentian is focusing all of its efforts at this time to doing whatever is required to successfully emerge from the CCAA proceeding with a restructured financial, operational and academic footprint and a refreshed ability to serve students for years to come.   Unless and until it becomes clear that that will not be possible due to any position taken by a key stakeholder group, we will focus on the only path forward that we believe makes sense at this time. No courses, programs or students will be disrupted during this Winter term.

        What will happen with the federated universities?

        Laurentian recognizes the historic significance of the Federated Universities (the University of Sudbury, Thorneloe University and Huntington University). As part of Laurentian’s overall plan, it intends to re-assess its relationship with the Federated Universities. Laurentian will re-evaluate the Federated Universities model in such a way that recognizes and preserves their historic significance while ensuring that the relationship reflects the current financial realities of each organization. There will be no impact on students who are taking courses offered by any of the federated universities this term.

          Why did the community not know sooner?

          Laurentian has been clear in communicating the financial challenges it has been facing over the last year. However, Laurentian and its Board reviewed all possible options before making the ultimate decision to commence proceedings under the CCAA. Laurentian has made numerous attempts to address its financial issues, but these efforts have proven to not be adequate and assistance from the court is needed at this time.

            What is the impact on the Northern Ontario School of Medicine?

            The Northern Ontario School of Medicine (NOSM) is a separate entity from Laurentian and is not party to the CCAA proceedings.  NOSM plays a very important role in the health of the Northern Ontario community and Laurentian expects that it will continue to do so. 

              What is the Government’s role?

              Prior to the CCAA proceeding being commenced, extensive efforts and dialogue occurred with the Province in an attempt to see if any alternative solutions to filing for CCAA protection were possible.  The University will continue to maintain regular dialogue with the Province to ensure that it is kept apprised of all aspects of the restructuring.

                STUDENTS

                Will this impact my existing year of studies or obtaining my degree this year?

                No, it will not impact your current studies and all students are encouraged to focus on their course work. Classes and programs for the remainder of this academic year will proceed as usual.  Some program changes involving very low enrolment courses or programs are expected to be made for the Fall 2021 term in an effort to trim costs, but since those are extremely low enrolment courses, it will impact only a very small percentage of students.

                The University will do everything it can to accommodate students finishing their programs at Laurentian.

                What does this mean for me?

                The University is committed to completing this process with no impact on our students and their studies. These CCAA proceedings will not affect the day-to-day life of our students. You will still be able to attend classes (virtually due to COVID for the relevant time period) for the remainder of the academic year and access all services that remain open during the pandemic.

                Where can I learn more?

                You can learn more at WWW.LAURENTIANU.INFO/WWW.ULAURENTIENNE.INFO. The website will be frequently updated so students can be as informed as possible.

                Will this cause my tuition to increase?

                The CCAA proceeding will not result in any immediate tuition increase. Laurentian’s tuition and student fees are one of the lowest in the Province, and the Province-wide tuition freeze in place continues for 2020-21. The cost of educating a student at Laurentian is higher than average in the Province so this is an issue that will need to be considered during the CCAA proceeding. No changes will be made during the current academic year.

                Will you continue to offer all of the courses you offer now?

                The day-to-day operations of Laurentian will not change during this academic term, thus all classes will continue to completion. However, as part of the CCAA proceeding, Laurentian will be reviewing its program offerings to ensure that all classes and programs have sufficient student interest to justify their continued offering. Classes and programs with chronic low enrolment may be restructured to help facilitate Laurentian’s financial sustainability. We want to ensure that our courses and program offerings are aligned with what our students want.

                What will happen to student enrollment?

                We will do everything possible to ensure that student enrollment is not affected for the coming year, both in terms of returning students and new first year students. We are actively continuing our efforts for student recruitment. We are confident in our efforts to create a restructured Laurentian that existing and future students will be proud to be part of.

                What role do students have? What can students do to help?

                Laurentian intends to conduct the CCAA proceeding as quickly and openly as possible. The entire purpose of taking this step is so that Laurentian can continue to provide the best experience possible to our students. To accomplish this goal, students are encouraged to relay their suggestions and concerns through your elected student leadership team, so that Laurentian can consider these as part of our restructuring plan. The best thing that students can do is to stay focused on their studies and not be distracted by the financial restructuring that is taking place.

                  Should I accept my offer of admission from Laurentian?

                  Yes – we hope to see you at Laurentian in the coming year! The University remains committed to providing an excellent student experience to all students in Sudbury, Northern Ontario, and beyond. The current CCAA proceedings will not affect students in the current academic term and we will work to ensure that we have a strong and vibrant university going forward. We look forward to welcoming returning students and meeting our new students.

                  Graduate Students

                  What is the status of the Graduate Teaching Assistants (GTAs)?

                  If you are currently employed by Laurentian, you will continue to be paid during the period of the CCAA stay of proceedings (currently to April 30, 2021). There is no change in the status of the GTAs and Laurentian has put in place $25 million CCAA financing to ensure that Laurentian is able to meet its obligations to parties including GTAs.

                  Will graduate students who are eligible, be able to apply for a summer fellowship in 2021?

                  Applications for summer fellowships will be received in the normal course of University operations. However, the total funding envelope available for the summer fellowship program is not confirmed at this time. When more information is available this question will be updated.

                  Will there be GTA stipends to support graduate students enrolled at Laurentian University in the Fall/Winter 2021-2022?

                  As Laurentian University restructures, the intent is to continue to support graduate students through the Graduate Teaching Assistantship (GTAs) program. The intent is to have GTA positions available to qualified full-time International or Domestic students who meet the competitive average. The awards are designated partially as employment and partially as a Fellowship. The competitive average threshold will be set in June of 2021 for the 2021-2022 academic year.

                  Will faculty be able to support graduate students from their research grants over the Spring/Summer term?

                  Laurentian University is currently in conversation with granting agencies and will provide an update to this question as soon as possible.

                  When will graduate students know if there are any changes to graduate programs that will be offered at Laurentian University as it restructures?

                  Laurentian will be reviewing its program offerings to ensure that all classes and programs have sufficient student interest to justify their continued offering. Classes and programs with chronic low enrolment may be restructured to help facilitate Laurentian’s financial sustainability. We want to ensure that our courses and program offerings are aligned with what our students want, so that resources can be better focused on those programs. 

                  Program restructuring decisions are expected to be determined before April 15, 2021. Ultimately any program recommended for closure will be brought to the Laurentian University Senate. The outcomes of the Senate decision will be made public.

                  If there are graduate programs impacted by a restructuring, graduate students in the program will be contacted directly to discuss their path to degree completion.

                  What happens if I am applying to a graduate program that is impacted by restructuring?

                  If a graduate student receives an offer to a graduate program that is suspended during the restructuring process, an alternative offer will be provided to an area of similar interest, or to another area where the student meets the admissions criteria.

                  I am an international student that is looking to begin a graduate program at Laurentian in 2021. Who can I talk with to find out if I should plan to start in 2021 and answer my questions about coming to Sudbury.

                  Support for international students in the processing of immigration documents and applications for student permits continues. Should assistance be required please contact infointernational@laurentian.ca 

                  General questions can be directed to Liaison Services directly (info@laurentian.ca / 1(800) 263-4188),

                  STAFF & FACULTY

                  What happens to my job?
                  As we progress through the proceedings we will continue to keep all stakeholders, including staff and faculty notified.
                  Will I receive a pay cheque?

                  Yes, everyone who is employed by the University during the period in which the CCAA process is ongoing will be paid in the ordinary course from the proceeds of the $25 million in DIP Financing that has been made available to the University.

                  What effect will this have on collective bargaining?

                  As part of the CCAA restructuring, Laurentian will be seeking the appointment of a Mediator by the Court as a neutral, independent party to assist Laurentian and and its faculty association (LUFA) to achieve a mutually-acceptable outcome, as the prior collective agreement expired and a new one has not been negotiated to date. Due to the nature of Laurentian’s operations and the need to prepare for the next academic year, and the availability and terms of the DIP Financing available to the University, Laurentian and LUFA will need to reach a resolution on the terms of a new collective agreement by April 30, 2021.

                  Will there be lay-offs?

                  As part of the CCAA proceeding, Laurentian will need to make some difficult decisions to ensure its future financial sustainability. These difficult decisions will necessarily include lay-offs of certain employees.

                  I am an active employee, how are my pension and benefits affected by the CCAA filing?

                  For active employees, there are no changes or impact to your benefits or pension contributions at this time.

                  I am a retiree, how are my pension and benefits affected by the CCAA filing?

                  For retirees, payments under registered pension plans will continue to be received in the ordinary course. Payments under non-registered plans and benefits, such as Supplementary Pension Plans and the Retiree Health Benefits Plan (RHBP) will not be paid during the CCAA. This includes RHBP claims incurred prior to February 1, 2021, but not yet submitted.

                  Faculty Recruiting Graduate Students, and Program Coordinators

                  What is the status of the Graduate Teaching Assistants (GTAs)?

                  If you are currently employed by Laurentian, you will continue to be paid during the period of the CCAA stay of proceedings (currently to April 30, 2021). There is no change in the status of the GTAs and Laurentian has put in place $25 million CCAA financing to ensure that Laurentian is able to meet its obligations to parties including GTAs.

                  Should I delay recruiting new graduate students until after April 30th?

                  Laurentian is continuing its student recruitment efforts. We are confident in our efforts to create a restructured Laurentian that future students will be proud to be part of. If you recruit a student to a graduate program that is closed through the restructuring process the student will be offered an alternative program to an area of similar interest, or to another area where they meet the admissions criteria. The Dean of Graduate Studies and the Registrar will work with you and the student to identify an alternative offer and, if required, an alternative supervisor or co-supervisor.

                  Can I recruit graduate students for programs that start in the Spring 2021 term?

                  We are actively continuing our efforts for student recruitment. Plans are underway for the Spring/Summer term.  As more information becomes available or if anything changes, we will advise.

                  Can I recruit graduate students for programs that start in the Fall 2021 term?

                  We are actively continuing our efforts for student recruitment. Plans are underway for the Fall 2021 term.  As more information becomes available or if anything changes, we will advise.

                  COMMUNITY

                  What will happen to the programs in partnership with the community?

                  Laurentian is very proud of its contributions to the Greater Sudbury community and the Northern Ontario community at large as well as the partnerships it has fostered. These CCAA proceedings will allow a restructured Laurentian the opportunity to continue these contributions in future.

                  What does this mean for the pool?

                  As a result of the COVID-19 pandemic, the pool has been closed since mid-March, 2020. There is a significant amount of maintenance and repairs required to be done on the recreation facility where the pool is located in order to re-open the facility after the COVID-19 pandemic has subsided. The cost of performing this maintenance is significant and the COVID-19 pandemic has worsened matters, unfortunately, as the normal revenues Laurentian would receive through use of the recreation facility have evaporated. Laurentian is considering all of its options with respect to the pool and recreation facility.

                  DONORS & PARTNERS

                  What has happened to my donation?

                  Laurentian is currently reviewing and reconciling all donations it has received, whether they were donated for a specific purpose (restricted) or for general use (unrestricted). The Pre-Filing Report of the Monitor provides further information regarding the status of endowments and donations.

                  Who can I speak to?

                  We understand there will be many questions and concerns. We recommend that you first review the information on our website: WWW.LAURENTIANU.INFO/WWW.ULAURENTIENNE.INFO

                  This website will be updated regularly as new information becomes available and new questions, which are directed to our enquiry form can be answered.

                  When I made a donation, I signed a gift agreement or terms, is my donation being used for its designated purpose?

                  For many donors the commencement of CCAA proceedings is very difficult news. Information with regards to the CCAA proceedings and historical and new cash management practices are available on the Monitor’s website at www.ey.com/ca/Laurentian and the University’s website www.laurentianu.info    We can confirm that the practices that were put in place in December 2020 for the creation of separate segregated bank accounts for certain restricted funds (including donations provided for a specific purpose) has been confirmed and approved by Court Order.

                  I created an annual award. Was the last round issued to students, and will it continue to be available to students?

                  The Court Order that Laurentian University obtained from the Court included specific protections for current students who are recipients of bursaries, scholarships and awards, to allow them to continue to receive them in the ordinary course.  A copy of the Court Order, together with all of the information relating to the CCAA proceedings are available on the Monitor’s website at www.ey.com/ca/Laurentian and the University’s website www.laurentianu.info 

                  I created an endowed award. Are those funds protected, or have they been used for other purposes?

                  Information with regards to the CCAA proceedings and cash management practices, including endowments is available on the Monitor’s website at  www.ey.com/ca/Laurentian and the University’s website www.laurentianu.info 

                  I have donated in memory/honour of a deceased family member/friend. What is the status of that donation?

                  The University’s cash management practice was changed in December 2020.  Information with regards to the CCAA proceedings and new cash management practices including segregated accounts for specific donations are available on the Monitor’s website at  www.ey.com/ca/Laurentian and the University’s website www.laurentianu.info 

                  Where should we send our concerns?

                  Individuals may submit an inquiry on the University’s website at www.laurentianu.info or byemail universityadvancement@laurentian.ca.  All inquiries and emails will be reviewed.  Answers to your questions may not be immediately available, but a follow-up will occur based on the topic of your question and as information becomes available.

                  I currently donate through payroll deductions. What should I do if I want to suspend/terminate my deductions?

                  If you wish to suspend or terminate your payroll deductions, please email payroll@laurentian.ca and copy universityadvancement@laurentian.ca to request either the suspension or termination. You may choose to resume the deductions at any time, with notice to the same email addresses and we hope that you will consider doing so.

                  If I give monthly through EFT (electronic funds transfer) or credit card, what should I do to suspend/terminate my contributions?

                  If you wish to suspend or terminate your monthly contributions, please email universityadvancement@laurentian.ca to make the request.

                  What would happen to my funds if I were to make a donation today?

                  Donations that are made from and after mid-December 2020 which are designated to be used for a specific purpose (as compared to those that are general and unspecified) will be processed by the Advancement Office and Finance and placed in a separate, segregated bank account for that purpose. These arrangements were confirmed and approved by  Court Order. 

                  SUPPLIERS

                  How does the CCAA proceedings affect suppliers?

                  As part of the proceedings, in order to provide stability to restructure, the Court grants a “stay of proceedings”, as at February 1, 2021 (the “CCAA Filing Date”), which prevents creditors, such as lenders and suppliers, from taking any action that might disrupt the university’s ability to restructure. That is done in order to provide the University with a sense of stability to its operations and have a chance to do what needs to be done in its restructuring. It does not impact the ability of Laurentian to operate, contract for the supply of goods and services and pay for those goods and services that it obtains after February 1.

                  What is the effect of the stay of proceedings on suppliers?

                  In accordance with paragraph 11 of the Initial Order, goods and services received prior to the CCAA Filing Date (February 1) will be stayed and Laurentian is not permitted to make payment. Going forward, Laurentian continues to operate on a business-as-usual basis. That means Laurentian will continue to pay for goods and services received on and after the CCAA Filing Date (February 1). For further clarity, if a purchase order was issued prior to the CCAA filing date, suppliers will be paid for goods and/or services delivered and received after the CCAA filing date provided that Laurentian confirms that the goods and services are still required.

                  Settlement of claims for goods and services delivered prior to the CCAA Filing Date (February 1) will be dealt with in a plan that will be developed at a later date and approved by the creditors and the Court.

                   

                  I would like to submit a claim. How and when can I do that?

                  No claims procedure has yet been approved by the Court and creditors are therefore not required to file proofs of claim at this time. Further information will be shared as soon as it is available.

                  Can I terminate my existing supply agreement with Laurentian?

                  In accordance with paragraph 17 of the Initial Order of the Court, suppliers with existing agreements with Laurentian are required to continue to provide the goods and services it needs to operate and suppliers will be paid for goods and services provided after February 1, unless Laurentian advises the supplier that it no longer needs those goods or services. For those suppliers without agreements, Laurentian will negotiate the supply of goods and services in the normal course, and will pay for those received after February 1.

                  How will goods and services provided after the CCAA Filing Date be paid?

                  Laurentian has obtained new secured interim financing during the CCAA proceeding from a third-party lender in the amount of $25 million, referred to as the debtor-in-possession lender (or DIP Lender). The DIP Lender has agreed to provide funding to the University so that it has the time necessary to negotiate the most critical aspects of its restructuring. This funding will allow Laurentian to continue operating during the process, meet its payment obligations and minimize any disruption to students.

                  Where can I get more information and updates?

                  Materials with respect to the CCAA proceedings can be found on the Monitor’s website: www.ey.com/ca/Laurentian.

                  Laurentian will also keep stakeholders informed of any significant developments via Laurentian’s website at https://Laurentianu.info (English website) or https://Ulaurentienne.info (French website), where Laurentian will post updates.

                  RESEARCH

                  Can my research group continue to have access to our lab, library, other Laurentian research spaces, external research sites, and other locations on and off campus to conduct research during the CCAA filing period?

                  Pursuant to the Initial Order, Laurentian is permitted to continue its business in the ordinary course, which includes research activities.  Faculty, students and the highly qualified persons that support research activities are able to continue to perform their scholarly work, subject to the new approval processes set out in the Fiscal Restraint and Cost Reduction Measures memo recently issued. 

                  Procedures established during the COVID-19 pandemic to support return to research activities are still in effect and can be found here: https://laurentian.ca/covid-19/research#recovery

                  Procedures to obtain ethics and other certifications also remain in effect:

                  Will the Office of Research Services still be available to assist me?

                  Yes.

                  The mandate of the Office of Research Services (ORS) is to support researchers with all aspects of their research activities. This mandate encompasses a broad suite of services which includes assisting researchers in every step of the pre and post research grant funding process, grant funding administration, knowledge mobilization, human participants research ethics, animal use protocols, and intellectual property management and technology transfer.

                  You can reach the Office of Research Services by emailing: (research-recherche@laurentian.ca)

                  Can I continue to pay research related expenses from my research account(s)?

                  Research activities are continuing at the University. However, in accordance with the Fiscal Restraint and Cost Reduction Measures memo issued by the Office of the Vice-President Administration, there is a new approval process for research expenditures. For more information on the new approval process, please refer to the memo. Questions can also be directed to VPresearch@laurentian.ca.

                  Does the Fiscal Restraint and Cost Reduction Measures memo apply to all research budgets including externally funded research grants from tri-agency partners, Laurentian University Faculty Research grant, and research funded from other community and industry funded granting agencies?

                  Yes.

                  In accordance with the Fiscal Restraint and Cost Reduction Measures memo, Budget Holders shall cease all non-critical expenses during the CCAA proceedings. The purchase of goods, services or reimbursements and the hiring of new researchers or renewal of research contracts must be demonstrated by the Budget Holder as critical to the delivery of Laurentian’s operations, such as current student services, recruitment, research, or health and safety matters. For more information, research Budget Holders are asked to refer to the memo.  Questions can also be directed to VPresearch@laurentian.ca

                  Will graduate students who are paid stipends from research grants continue to be paid?

                  If you had a graduate student on payroll on Feb. 1, 2021 they will continue to be paid for work performed during the period of the CCAA stay of proceedings (currently to April 30, 2021).  Laurentian has put in place $25 million CCAA financing to ensure that Laurentian is able to meet its obligations to parties including graduate students that were being paid.

                  Can I pay a student a stipend from my research grant, if I did NOT have them on a payment schedule on Feb. 1, 2021?

                  Guidance is provided in the Fiscal Restraint and Cost Reduction Measures memo issued by the Office of the Vice-President Administration:

                  Any new student hires in support of research (part-time; contract; stipends) will need to be approved in advance by Human Resources and the Vice-President Research. A case will need to be made to indicate that the position is critical for the period to April 30, 2021.

                  I am currently employed by a research centre (technician; support staff; post-doc, other). Will I continue to get paid?

                  If you were on payroll as at Feb. 1, 2021 you will continue to be paid for work performed under your current contract during the period of the CCAA stay of proceedings (currently to April 30, 2021).  Laurentian has put in place $25 million CCAA financing to ensure that Laurentian is able to meet its obligations to parties including highly qualified persons that are paid from research grants.

                  I am currently employed by a research centre (technician; support staff; post-doc, other); however, my contract expires between Feb. 1, 2021 and April 30, 2021. Will my contract be renewed?

                  Your supervisor is asked to follow the guidance in the Fiscal Restraint and Cost Reduction Measures memo issued by the Office of the Vice-President Administration:

                  Extension of or hiring new non-faculty temporary contracts up to April 30 and/or new part-time, casual staff, students hiring will be permitted, when demonstrated as being critical to the operations, and pre-approved by Finance, Human Resources, the respective Executive Team Member and the President.

                  Can I continue to pay students from my research grants?

                  If you had a student on payroll on Feb. 1, 2021 they will continue to be paid for work performed under their current contract during the restructuring. Laurentian has put in place $25 million CCAA financing to ensure that Laurentian is able to meet its obligations to parties including students that are paid from research grants.  Any extension of contracts or new hiring of students must follow the guidelines in the Fiscal Restraint and Cost Reduction Measures memo recently issued.

                  Can I hire a new student from my research grant?

                  Guidance is provided in Fiscal Restraint and Cost Reduction Measures memo issued by the Office of the Vice-President Administration:

                  Any new student hires in support of research (part-time; contract; stipends) will need to be approved by human-resources and the Vice-President Research. A case will need to be made to indicate the position is critical.

                  Can I sign a contract to hire a post-doctoral fellow to support my research program?

                  New hiring will be permitted, when demonstrated as being critical to the operations, and pre-approved by Finance, Human Resources, the Vice-President Research and the President. Contracts beyond April 30, 2021 cannot be executed at this time.  Researchers with post-doctoral fellow contracts in the process of being negotiated, or post-doctoral fellows scheduled to begin work during the CCAA filing period are asked to contact the Vice-President Research to discuss.

                  Can I recruit new graduate students to begin studies with my research program in September 2021?

                   Yes.

                  We are actively continuing our efforts for student recruitment. We are confident in our efforts to create a restructured Laurentian that existing and future students will be proud to be part of.

                  I have external suppliers that are important partners in my research program. Will the suppliers be paid and can I continue to hire suppliers to deliver services that support my research activities?

                  For more information on vendors please refer to the FAQ section for suppliers.  It is important to note that in accordance with paragraph 11 of the Initial Order, goods and services received prior to the CCAA Filing Date will be stayed and Laurentian is not permitted to make payment. Going forward, Laurentian continues to operate on a business-as-usual basis. That means Laurentian will continue to pay for goods and services received on and after the CCAA Filing Date (Feb 1, 2021).   For further clarity, if a purchase order was issued prior to the CCAA filing date, suppliers will be paid for goods and/or services delivered and received after the CCAA filing date if Laurentian advises the supplier that the goods or services are still required.

                  Researchers are advised to follow the guidance in the Fiscal Restraint and Cost Reduction memo to receive approval for expenditures, including entering into any contracts with suppliers for the delivery of goods and services.

                  Can I continue to submit new research grants?

                  Pursuant to the Initial Order, Laurentian is permitted to continue its business in the ordinary course, which includes research activities. However, Laurentian is currently insolvent.  Granting agencies will be informed that Laurentian has filed for CCAA protection when the Office of Research Services submits grant application. Further, Laurentian is advising granting agencies that it has established a separate bank account in which all new restricted grant and award funds will be directed to.

                  I was just informed that my grant application was successful and the funds have not been transferred to Laurentian yet. Can I have the granting agency/council/funder redirect the research funds to my co-investigator at another university? If yes, what is the process for me to do that?

                  Laurentian is advising granting agencies that it has established a separate bank account in which all new restricted grant and award funds are being directed to. If Principal Investigators wish to change the terms of their grants, including the institution that will manage the funds, they are required to direct their conversations with any granting agency/council/funder through the Office of Research Services.  Initial emails can be sent to (research-recherche@laurentian.ca) and your request will be assigned to the appropriate research advisor to work with you.

                  COVID-19 is continuing to impact my ability to complete research activities. During the CCAA process can I apply for an extension on my research grant(s) beyond April 30, 2021. If yes, what is the process for me to do that.

                  If you would like to request an extension to your grant you are asked to contact the Office of Research Services who will advise you if an extension period is available. The staff in the Office of Research Services (research-recherche@laurentian.ca) will work with you to negotiate an extension to a grant deadline with the appropriate funder.

                  Where can I get more information and updates on CCAA and Laurentian University?

                  Materials with respect to the CCAA proceedings can be found on the Monitor’s website: www.ey.com/ca/Laurentian.

                  Laurentian will also keep stakeholders informed of any significant developments via Laurentian’s website at  https://Laurentianu.info (English website) or  https://Ulaurentienne.info (French website), where Laurentian will post updates.

                  We will try to answer as many of your questions as possible. To the extent we receive common questions, we will consolidate them and provide further updates to the Frequently Asked Questions.